Recorder's Offices around the country are beginning the implementation of electronic recording. With these systems, documents are received, signed, notarized and sent to the Recorder’s office electronically. All recording requirements would have to be present, including the document image, a digital signature and a digital notary. Once a digital document is properly signed and notarized, payment is calculated and the document is sent via the internet. At the recorder’s the document goes through the same process as a paper document. It is checked for compliance, the payment is checked for accuracy and accepted, the recorder’s endorsement is added, along with the document identification number, and a receipt is generated. Next the document is indexed, the image is stored and the original is returned to the sender. The whole process which typically required many people and many days or weeks, now requires minimal human intervention and can be completed in less than a day.
The cost and time saving benefits to eRecording effect all parties from the Recorder and its taxpayers to the title companies and lenders. Other benefits include reduced document errors, reduced payment errors, and reduced overnight costs.
There are many companies and organizations working to make eRecording a reality in every county. They are also working hard to set standards so that the same systems can be used from one office to the next. Some of the companies involved have formed the
eMortgage Alliance.
One member, Ingeo has put together several easy to understand educational papers about eRecording, Digital Documents, Digital Signatures and more. To read these papers
click here.
Simplifile is another company helping to link title companies with Recorder’s of Deeds. They are recommended by the Lancaster County Recorder of Deeds.
Cheryl Hartzman is a title insurance agent and industry expert. She specializes in consulting to title agencies and underwriters alike and offers many support services. For more information about her title company go to www.carnancolandtransfer.com. For more information about her consulting and services go to www.carnanco.com
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